Meeting Rooms & Video Conferencing
Create consistent, supportable meeting experiences across rooms, platforms and locations.
Enterprise meeting room and video conferencing services across Microsoft Teams Rooms, Zoom Rooms and Google Meet — from consulting, acoustic design and AV integration through deployment, commissioning and managed operations. Every room engineered for equal-experience hybrid collaboration and operated under a single lifecycle model.
Microsoft Teams Rooms, Zoom Rooms and Google Meet hardware.
Huddle, standard, boardroom, training and town-hall templates.
Monitoring, firmware, licensing and pre-meeting readiness under SLA.
What we deliver
Microsoft Teams Rooms
Design, deployment and lifecycle management of Microsoft Teams Rooms on Windows and Android — certified appliances, front-of-room displays, intelligent cameras and Teams admin center enrollment.
Zoom Rooms
Zoom Rooms engineered on certified appliances and modular kits — controllers, camera systems and workspace reservation configured for equal-experience hybrid meetings.
Google Meet Hardware
Google Meet hardware rooms with certified compute, touch controllers and Series One devices — enrolled in the Google Workspace admin console and managed centrally.
Custom AV & Large Venues
Boardrooms, auditoriums, training suites and town-hall spaces — programmable control systems from Crestron and Extron, DSP audio from Q-SYS and Biamp, ceiling microphones from Shure and video-wall integration.
Room Automation & Control
Unified room control across displays, lighting, shading, HVAC signals and scheduling — one-touch join, presence-based automation and centralised programming standards.
Wireless Presentation & BYOM
Wireless content sharing and Bring Your Own Meeting through Barco ClickShare and native Teams, Zoom and Meet share modes — device-agnostic collaboration in every room.
Room Scheduling & Signage
Room-booking panels, digital signage, wayfinding and workspace-utilisation analytics — turning meeting spaces into a measurable, governed service.
Endpoints & Personal Devices
Certified peripherals from Logitech, Poly, Yealink and Jabra — headsets, personal collaboration bars and desktop video devices standardised across the enterprise.
Managed Room Services & Lifecycle
Proactive monitoring, firmware and licensing lifecycle, pre-meeting readiness checks, incident management and quarterly quality-of-experience reviews under a single SLA.
Why teams call us
- Meeting rooms are not hybrid-ready
Rooms were not engineered for equal-experience collaboration — remote participants lose context, audio and visibility, undermining hybrid working.
- Inconsistent rooms across sites
Every office is a bespoke build — different platforms, controllers and peripherals — making support, training and lifecycle upgrades expensive.
- Rooms fail at the moment of use
One-touch join is unreliable, cameras and microphones drop, and IT is called in as the meeting starts rather than before it.
- No standards, no lifecycle
Firmware, licensing and warranty are managed reactively — devices drift out of certification and refresh cycles become emergency projects.
Our approach
A structured room lifecycle covering acoustic design, AV integration, deployment, commissioning and managed operations across every meeting-room tier.
- Assess
Survey existing rooms, acoustics, network readiness and platform mix; define room-tier requirements per persona and site.
- Design
Produce room-tier standards, AV schematics, cable schedules, control programming and platform enrolment plans.
- Integrate
Deliver rack build, cabling, device installation, control-system programming, commissioning and user enablement.
- Operate
Monitor rooms through Teams Pro, Zoom Device Management and Meet console; run pre-event readiness, incident response and lifecycle upgrades.
End-to-End IT Integration and Support
From assessment and solution design through implementation, remediation, ongoing support, and lifecycle optimization.
Fix What's Broken — Remediation Sprints
Call-quality complaints, meeting-room reliability issues, contact-centre routing gaps or a stalled Teams/Zoom/Webex rollout? We run fixed-scope UC & collaboration remediation sprints against a defined outcome.
- Voice quality (QoS/MOS), SBC and SIP-trunk configuration cleanup
- Meeting-room / MTR / Zoom Room fleet health, AV integration and BYOD fixes
- Contact-centre routing, IVR, CRM integration and reporting remediation
Support & Maintenance — AMC-Backed
Keep telephony, meetings and contact-centre platforms healthy after go-live — moves-adds-changes, firmware and vendor-TAC escalation under a Jiva AMC with contractual SLAs.
- L1/L2/L3 support for leading UC, meeting-room and contact-centre platforms
- MAC (moves, adds, changes), firmware, licence and endpoint lifecycle care
- Vendor-TAC escalation, carrier coordination and quarterly platform reviews
Standardise the room estate
Ready to standardise meeting rooms across the enterprise?
Engage our team for a discovery workshop. We assess your existing rooms, define a room-tier standards catalogue and deliver a phased rollout covering design, AV integration, deployment and managed operations.
